Notice of Privacy Practices

This notice describes how medical information about you may be used and disclosed and how you can get access to this information. Please review it carefully.

About Holistic Dental Associates

Holistic Dental Associates ("we," "us," or "our") is committed to protecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our website at holisticdentalassociates.com or receive dental services at our practice located at 6334 FM 2920 Rd. Ste 250, Spring, TX 77379.

Protected Health Information (PHI)

As a dental practice, we are required by the Health Insurance Portability and Accountability Act (HIPAA) to maintain the privacy of your Protected Health Information and to provide you with this Notice of our legal duties and privacy practices with respect to your health information.

How We May Use and Disclose Your Health Information

We may use and disclose your health information for the following purposes:

• Treatment: We may use your health information to provide, coordinate, or manage your dental care and any related services. This includes consultation with other healthcare providers, referrals to specialists, and coordination with laboratories.
• Payment: We may use and disclose your health information to bill and collect payment for the treatment and services provided to you. This includes sending claims to your dental or health insurance plan.
• Healthcare Operations: We may use and disclose your health information for our healthcare operations, including quality assessment, training, licensing, and business planning activities.

Special Protections

Some information, such as HIV-related information, genetic information, alcohol and/or substance use disorder treatment records, and mental health records may be entitled to special confidentiality protections under applicable state or federal law. We will abide by these special protections as they pertain to applicable cases involving these types of records.

Substance Use Disorder Information (42 CFR Part 2)

If we receive records concerning your treatment for substance use disorders from a Part 2 program (a federally assisted program that provides treatment for substance use disorders), we will handle those records in accordance with the applicable federal requirements. In no event will we use or disclose your Part 2 Program record in any civil, criminal, administrative, or legislative proceedings against you, unless authorized by your consent or a qualifying court order.

Your Rights Regarding Your Health Information

You have the following rights with respect to your health information:

• Right to Access: You have the right to inspect and obtain a copy of your health information maintained in our records.
• Right to Amend: You may request that we amend your health information if you believe it is incorrect or incomplete.
• Right to an Accounting of Disclosures: You may request a list of disclosures of your health information that we have made.
• Right to Request Restrictions: You may request restrictions on certain uses and disclosures of your health information.
• Right to Request Confidential Communications: You may request that we communicate with you in a specific way or at a specific location.
• Right to a Paper Copy: You have the right to obtain a paper copy of this Notice upon request.

Website Information Collection

When you visit our website, we may automatically collect certain information about your device and usage patterns. This information is separate from your Protected Health Information and may include:

• Browser type and version
• Operating system
• IP address and general location
• Pages visited and time spent on our website
• Referring website addresses

Cookies and Tracking Technologies

We use cookies and similar tracking technologies to enhance your experience on our website. Cookies are small data files stored on your device that help us understand how you use our website. You can set your browser to refuse all or some browser cookies or to alert you when websites set or access cookies.

Third-Party Analytics

We may use third-party analytics services (such as Google Analytics) to collect and analyze website usage data. These services may use cookies and other tracking technologies to collect information about your use of our website.

Information Security

We implement administrative, physical, and technical safeguards to protect your Protected Health Information from unauthorized access, use, or disclosure. These safeguards include:

• Secure electronic systems with access controls
• Staff training on privacy and security practices
• Physical security of our premises and records
• Encryption of electronic health information

Breach Notification

In the event of a breach of unsecured Protected Health Information, we will notify affected individuals within 60 days of discovering the breach, as required by federal law.

Changes to This Notice

We reserve the right to change this Notice and to make the revised Notice effective for health information we already have about you as well as any information we receive in the future. The current Notice will be posted in our office and on our website.

Contact Information

If you have questions about this Notice or would like to exercise any of your rights, please contact us:

Complaints

If you believe your privacy rights have been violated, you may file a complaint with our office or with the Secretary of the U.S. Department of Health and Human Services. We will not retaliate against you for filing a complaint.